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THE AEIUS GRADEBOOK AND LECTUREGRADE DISK-MANUAL
Version 2.4, May 1988
(C) Copyright 1988 by Aeius Corporation
All rights reserved
AEIUS CORPORATION
PO BOX 700457
SAN JOSE, CA 95170
(408) 257 0658
AEIUS GRADEBOOK REGISTRATION FORM
If you use the program regularly, you are expected to register.
When you register as an Aeius Gradebook User, we will send you a
printed 50 page manual and the latest program disk, and provide you
with telephone support. Registered users receive an opportunity to
get new program versions at half price. If you do not want the
printed manual, the cost of registration is $20 with all other
benefits. You can register by mail or by phone. If you purchased
your shareware disk from us, we will credit the $10 against the
cost of registration. The Aeius Gradebook handles 20 classes of 48
students with 64 grades per student. The Aeius Lecturegrade
handles 20 classes of 200 students with 30 grades per student.
MAIL ORDER TO: AEIUS CORPORATION OR PHONE: (408) 257 0658
PO BOX 700457 Leave your order, credit card
SAN JOSE, CA 95170 number, name, address and phone
number on our recorder. Use
form below as a guide. Or
leave your phone number for
call back.
Please contact us for quantity discounts or Site Licenses.
Choose ( )Aeius Gradebook (20 classes of 48 students, 64 grades)
or ( )Aeius Lecturegrade (20 classes of 200 students, 30 grades)
or both ( )
( ) Registered User $35.00.
(Includes program, manual, support, update notification)
Registered User of both programs $45.00
( ) Registered User without printed manual $20.00.
( ) Program disk only with no support $10.00. Try it then buy it.
Both programs $15.00. Receive $10 credit off cost of registration.
( ) 50 page Manual $15.00 each. Same manual covers both programs.
( ) Check here for 3.5" disk, otherwise we supply a 5.25" disk.
All prices are POSTPAID and TAX PAID. Check, money order or credit
card. Canadian or foreign customers use credit card or postal money
order in US funds. Instutional purchase orders accepted.
Name______________________________________________________________
Address___________________________________________________________
City____________________________State_______Zip___________________
( )Visa ( ) Master Charge Number ________ ________ _______ _______
Exp Date ____/____ Phone Number (________) ________ ________
Signature for charge only___________________________ Date ________
INTRODUCTION
The Aeius Gradebook and Lecturegrade programs will allow
you to spend more time on teaching and less time on
paperwork. We have designed the program around the features
teachers want most, especially ease and speed of use. Both
programs have identical features except for the number of
students a class file will hold. The manual will refer to
the program as the Gradebook, but the directions for
operating the Lecturegrade are the same.
The Aeius Gradebook is distributed as a SHAREWARE program.
This means that you are encouraged to give a copy of the
program to other teachers. If you use the program regularly,
you are expected to buy it. This makes you a Registered User
and you receive a printed manual, latest Master Disk,
telephone support, and receive an opportunity to get program
updates at half price. A registration form is contained in
the Disk-manual on the Master Disk. The registration form
can also be printed out on your printer. Place the Master
Disk in drive A: and type the command:
REGISTER <return>
Summary of Program Features
The program uses a window approach for selecting class or
print options, so that you can make a change on the fly, and
immediately continue with printing or entering grades.
If you momentarily forget how to use the program, a HELP
window is immediately available on the screen to refresh your
memory.
You can view grade averages in a window on the screen at
any time for your convenience. Grades can optionally be
calculated in percentage or total points form. The program
is flexible enough to encompass most of the grading systems
being used.
Makeup grades can be found at the touch of a key. Missing
grades can be optionally excused or counted in the grade
averages. A student's highest or lowest grade can be quickly
found. The program also quickly finds the first or last
grades entered or a grade which was entered in error.
You can easily provide weekly or monthly grade reports on
a class or individual student basis, using student names or
student codes. Our customers report that this is a very
strong factor in motivating students to make up missing
assignments. The program will also optionally print out the
individual reports for all students having a average lower
than the value you select.
A Grade Posting report can be automatically printed for
all classes using student codes.
Student rosters can be easily arranged in alphabetical or
grade rank order.
Partial course grades such as homework, tests, and exams,
can be combined automatically into a composite course grade
with each partial grade weighted.
We know that you will enjoy using your Aeius Gradebook
program this year and in the years to come.
1
This manual is an abbreviated version of the printed
manual supplied to registered users. It contains a section
on getting started and a tutorial, which is used with the
sample class files on the Master Disk, to bring you up to
speed on the operation of the program in an easy 45 minute
session.
In the event you discover a problem with the program, or
if you want to request improvements to the program or manual,
a tear out report form is provided at the end of the manual
for your convenience.
Our Philosophy Of Supporting The Program
Shareware is a method of marketing which allows the
program to be obtained at low cost or no cost by the
prospective customer. We encourage our customers to share
the program with other teachers and friends. The program can
then be operated and tested in a school environment by the
prospective customer. If the customer decides the use the
program to regularly do his or her grades, we depend on the
willingness of the customer to buy the program, of his or her
own free will, to obtain revenue for our business. In turn
we provide free technical telephone support, an excellent
printed manual, and program updates at half price.
We solicit suggestions from our customers on ways to
improve the program, and have published a new version every
year since 1985 based on their letters. Some of the features
which have been suggested by customers and added to the
program over the years include alphabetical and grade rank
sorting, Points Averaging, a version for large classes
(Lecturegrade), multiple school terms in one file, the Grade
Posting printout with student codes, automatic printout of
low student's grades, and the report card printout. It is
our objective to evolve toward a gradebook program which will
meet the needs of educators at all levels, while remaining
extremely easy to learn and use.
EQUIPMENT AND SUPPLIES REQUIRED
The Aeius Gradebook and Lecturegrade programs are
compatible with the IBM personal computers including the
PCjr, PC, XT, AT, and PS/2 models. The program also runs on
most IBM compatibles and "Clone" computers. It operates
under MS/PCDOS Version 2.0 or later operating system
software.
You will need three double sided, double density, soft
sector diskettes for the Working Disk, the Backup Disk and
the Tutorial Disk. Additional diskettes may be required if
you fill the first disk. You can also run the program from a
hard disk.
A printer is required for printing grade averages or grade
sheet reports. Any dot matrix printer which is compatible
with your computer will be suitable for the Aeius Gradebook.
The printouts may take up to 80 columns.
2
GETTING STARTED
You can get the Aeius Gradebook program up and running
easily, even if you are not used to computers. DON'T USE THE
MASTER DISK TO RUN YOUR PROGRAM. Instead, make up a Tutorial
Disk and Working Disk, as explained below. By following the
directions in this "GETTING STARTED" section, you will be
trying out your new Aeius Gradebook program in a few minutes.
This section also contains instructions on starting up the
computer, and setting the computer date.
The procedure for making up a Working Disk, Tutorial Disk,
or Backup Disk is as follows:
1) Boot your computer.
2) Format a blank disk.
3) Make up a Tutorial Disk, Working Disk, or Backup Disk.
4) If you have a hard disk, the hard disk will become your
Working Disk.
If you are an experienced computer user, skip over the
next two paragraphs and go to the paragraph titled "Making Up
A Tutorial Disk", otherwise the next two paragraphs will take
you through the procedures to boot your computer and format a
floppy disk.
Booting The Computer
"Booting" is a procedure which starts up a computer and
transfers the operating system into the computer memory. An
"operating system" is the program which writes characters on
the screen, interprets keystrokes, and operates the disk
drives and program memory. To boot your computer, place a
disk containing the DOS (Disk Operating System) program in
drive A:. If the power is off, simply turn the power on. If
the power is already on, simultaneously press the following
three keys:
Alt Ctrl Del
If the power is off, the computer will pause for up to two
minutes and then the disk drive will operate and the
operating system will be transferred to memory. Your may see
instructions on the screen directing you to enter date and
time. If so, type in the date and time in the format shown
on the screen (don't type in the name of the day ie. "Mon").
If you are using a PCjr computer, the monitor may boot up
into a 40 column display instead of the 80 column display
which the Aeius Gradebook program requires. A special boot
file is provided on the Master Disk, which automatically
switches the PCjr to the 80 column mode. Instructions for
installing this boot file on your Working Disk are given
later in this section.
3
Formatting A Disk
Each disk has to be "formatted" before it can accept
programs or files. Formatting is accomplished by running the
DOS "format" program. The disk to be formatted can be a new
disk or a disk which has been used before. When the disk is
formatted, any data on the disk is destroyed. The procedure
for formatting a disk is as follows:
1) Boot your computer using the DOS disk supplied with
your computer.
2) Type the command:
format /s <return>
(type the space between "format" and "/s")
("<return>" means to press the return key.)
3) When the message "Insert new diskette for drive A: and
strike any key when ready" appears on your screen,
remove the DOS disk from drive A: and place a blank
disk in drive A:.
4) Press <return>. The disk drive will operate and the
disk will be formatted.
5) When the message "Format another (Y/N)?" appears on the
screen, press the "n" key.
Making up A Tutorial Disk
The tutorial included in i the next section is an easy way
to become familiar with the program. IF YOU HAVE A HARD DISK,
DON'T RUN THE TUTORIAL FROM YOUR WORKING SUBDIRECTORY BECAUSE
IT MAY ERASE YOUR CLASS FILES. To make up a tutorial disk
simply make a copy of your master disk and use that as your
tutorial disk. The copy can be made by placing your DOS disk
in drive A:. Then type the command: DISKCOPY A: B: <return>.
A message will appear on the screen telling you to place the
source and target disks in your computer. Place the Aeius
Gradebook Master Disk in drive A: and a blank disk in drive
B: and press <return>. If your computer has a single disk
drive, you will be instructed on the screen when to replace
the Master Disk with your Tutorial Disk. When you are done,
label the Tutorial Disk.
Making Up A Working Disk
If you have a hard disk, skip to the next paragraph,
"Installing The Aeius Gradebook On A Hard Disk", otherwise
continue with this paragraph to install the program on a
floppy disk. To copy the Aeius Gradebook program onto the
formatted Working Disk from the Master Disk, insert the
Master Disk in drive A:. If your computer has 2 disk drives,
insert the formatted Working Disk in the right hand drive B:.
4
If your computer has a single disk drive, you will be
instructed on the screen when to replace the Master Disk with
your Working Disk. Now type the command:
makedisk <return>
The "makedisk" command will cause the programs on the
Master Disk to be copied onto your Working Disk.
For PCjr users, a modified boot file can be installed
which switches the display from a 40 column mode to an 80
column mode during boot. To add the 80 column switch to your
boot file, place the Master Disk in drive A: and the Working
Disk in drive B: and type the command:
jr <return>
A modified AUTOEXEC.BAT file will be transferred to your
Working Disk and instructions will appear on your screen
explaining the procedure for copying the program MODE.COM
from a DOS disk to your Working Disk. When the boot file is
modified and MODE.COM has been copied over to your Working
Disk, your PCjr will automatically convert to the 80 column
mode when it is booted.
If you wish to remove the requirement to enter the date
when booting the Aeius Gradebook program, place the Master
Disk in drive A: and your Working Disk in drive B: and type
the command:
nodate <return>
When you have finished making up the Working Disk, place
your Aeius Gradebook Master Disk back in its envelope and
store it in a safe place in a vertical position. Label your
Working Disk "Aeius Working Disk" and add any other
identifying information such as "1st Quarter" etc.
Installing The Aeius Gradebook On A Hard Disk
The Aeius Gradebook Master Disk contains a batch program
called "MAKEHD" which will install the program in a
subdirectory on your hard disk. Most hard disks are
designated as drive C:, however if your system uses a drive
designator other than C, a second batch program "SELHD"
allows you to change the hard disk designator to B:, D:, or
E:. If your hard disk is not on drive C: the designator must
be changed before you install the Aeius Gradebook. To
designate drive D: as the hard disk drive, type the command:
SELHD D <return>
Use your own hard disk designator in place of "D".
5
The Aeius Gradebook can be installed in one or more hard
disk subdirectories. Each subdirectory will hold up to 20
classes. Choose a subdirectory name with 8 or less
characters such as SEMESTR2. BE SURE THAT YOUR HARD DISK PATH
IS AT THE ROOT DIRECTORY OR AT THE SUBDIRECTORY IN WHICH YOU
WANT TO INSTALL THE NEW SUBDIRECTORY. Then place the Master
Disk in drive A: and select drive A: as the default drive.
Then type the command:
MAKEHD SEMESTR2 <return>
Use your own subdirectory name in place of "SEMESTR2". A set
of directions will appear on your screen. You can abort the
installation at this point by pressing "Ctrl" and "C"
simultaneously. Otherwise press <return> to proceed with the
installation.
The program will back up class files to a Backup Disk in
drive A: by using the "BACK" command as described below.
The tutorial should not be run from your hard disk
subdirectory because it could possibly overwrite your class
files and class directory. To use the tutorial, copy the
entire Master Disk to a second disk, as described in the
"Making Up A Tutorial Disk" section, and run the tutorial
from that copy.
Making Up A Backup Disk
There are two types of backup. The first type copies
files from the Working Disk to the Backup Disk one file at a
time using the DOS COPY command. If you are using a hard
disk, or have two floppy disk drives, this is the recommended
type of backup. However if your computer has a single floppy
drive and no hard disk, the first type of backup will require
that you change disks several times in the course of backing
up. In this case the second type of backup is recommended.
The second type uses the DOS DISKCOPY program so that the
changing of disks is minimized.
To make up a Backup Disk, first format a blank disk. Next
place the Master Disk in drive A: and the disk which will be
the Backup Disk in drive B:. If your computer has a single
disk drive, you will be instructed by a prompt on the screen
when to switch disks. Type the command:
makeback <return>
The Aeius Gradebook program will be copied onto your
Backup Disk. This disk is used for any of the backup
procedures. Label this disk "Backup Disk".
If you want to use the second type of backup (if you have
a single floppy drive and no hard disk), place your Working
Disk (Not your Backup Disk) in the drive and type the
command:
copy back1.bat back.bat <return>
6
Now place your DOS disk in drive A: and type the command:
copy diskcopy.com b: <return>
The drive will operate and a message will appear telling you
to place your Working Disk (Not Backup Disk) in the drive.
Press <return>. The drive will operate and the DISKCOPY.COM
program will be copied to your Working Disk.
Starting Up the Aeius Gradebook Program
Place the Working Disk containing the Aeius Gradebook
program into disk drive A:. There are three ways to start
the program.
1) If the power has not been turned on, turn on the power
to the computer. The computer will boot the DOS
operating system and the Aeius Gradebook program will
be started.
2) If the power is on, simultaneously press the following
three keys: Cntl Alt Del
3) If the computer has been previously booted, type the
command:
If you are using Gradebook: GRD <return>
If you are using Lecturegrade: LECT <return>
The disk drive will operate, and depending on which of the
above options you use, you may see a message on the screen
directing you to enter the date. If so, type in the date in
the form:
5-1-86
Do not type in the name of the day such as "Mon". A
copyright and shareware notice will appear on the screen.
Press the <return> key a second time, and the first class
file will be loaded into the computer from the disk. If the
disk has not been used before, a new class file will be
created. The class file will then appear on the screen and
you can begin typing information into it or you can select
one of the functions.
Ending The Aeius Gradebook Program
The program starts and ends with the grade sheet. Press
the Esc key repeatedly until all of the function windows have
been erased, and a blinking message "ARE YOU SURE YOU WANT TO
QUIT? (Y/N)" appears in the upper left hand corner of the
screen. Press the "Y" key to quit. The disk drive will
operate, the screen will clear, and a reminder to back up
your disk will be written on the screen. The computer will
return to the DOS operating system and will be ready to run
another program.
If you have pressed the Esc key too many times accident-
ally, you can press the "N" key to cancel the quit and
continue on with the program.
7
THE AEIUS GRADEBOOK AND LECTUREGRADE TUTORIAL
This tutorial covers the Aeius Gradebook and Aeius
Lecturegrade programs, but to simplify the text both programs
will be called "Aeius Gradebook".
Your Aeius Gradebook Master Disk contains sample grade
sheet files which are used in conjunction with the tutorial
instructions in this section to demonstrate all of the
features of the program. The Tutorial Disk is simply a copy
of the Master Disk. To make up a Tutorial Disk, use the DOS
DISKCOPY program as described in "Getting Started" under the
paragraph "Making Up A Tutorial Disk". Mark this disk
"Tutorial". The Tutorial Disk erases the class files after
you have used it, so be sure not to combine the Tutorial Disk
and the Working Disk on one diskette or subdirectory.
The return key is marked with a left arrow having a up
pointing tail. <return> means to press the return key. To
run the tutorial, place the Tutorial Disk in drive A: and
type the command:
tutor<return>
The following paragraphs describe exercises which will
quickly familiarize you with the operation of your Aeius
Gradebook program.
When the tutorial is started, several files will be copied
into position on the disk and the program will be started. A
copyright and shareware notice will appear on the screen.
Press the <return> key again. The first sample gradesheet
will appear on the screen.
The first column of grades on the sample gradesheet are
letter grades. The second column of grades are "number
wrong" grades and the third column of grades are "number
right" grades. Notice the X's after the 5th name. An X is
used to designate an excused grade which is not included in
grade averages. Notice the "*" in the second column after
the 8th name. A star (*) designates a makeup grade, which
can be automatically found and updated at a later date.
Data Entry and Cursor Control
Notice that the letter "A" in the grade to the right of
the student "Adam, Dana" has a blinking underline. The
blinking underline on the screen is called the cursor and
indicates the location where the next keystroke will appear.
Press the "b" key. The grade A+ will change to b+, and the
cursor will move to the "+".
Now locate the cursor keys. Press the key with the right
arrow on it. The cursor will move one grade to the right to
"-1". Press the down arrow. The cursor will move down one
grade to "-0". Press the up arrow, then the left arrow. The
cursor will move up and to the left, ending up at the "b+"
where it started.
Now press the left arrow. The cursor will move to the
name "Adam, Dana". Type "Hall". The name "Adam" is replaced
with "Hall". Press the return key. The cursor will move down
to the next student name. Now move back up to the first line
with the up cursor key and replace "Hall" with "Adam" again
so the roster is in alphabetical order.
8
Move the cursor down to the second name and press the left
arrow cursor key. The cursor will move to the student number
column. Type a space, then type "8". (Lecturegrade uses 3
digits for student number, so type 2 spaces and "8") The
student number "2" will be replaced with the number "8".
Press the return key and the cursor will move down to student
number "3".
Use the right cursor key and up cursor key to move the
cursor to the upper left grade "b+" where the tutorial
started.
To summarize: The cursor can be moved around the screen by
pressing the cursor arrow keys at the right of the keyboard.
To reach the student names and student numbers, just continue
to move the cursor to the left. The cursor always points to
the next character to be typed from the keyboard.
Assignment Entry
Move the cursor to the first grade b+. Then use the up
arrow key to move the cursor up into the assignment area of
the screen. The first row of the assignment contains the
assignment date. Type in the correct date (including spaces)
watching the cursor as you type. The cursor will skip over
the slash marks, to reach the next number. Press <return>.
The cursor will skip to the second row of the assignment
containing the assignment name. Type "assignment" and 5
spaces. Press the return key. The cursor will move to the
"wt" position. This area contains the weight of the
assignment in the grade average. The program automatically
fills in a default weight of 1.0 when a new file is created.
Type "015". Notice that the cursor skips over the decimal
point to enter a weight of 1.5. Press the return key. The
cursor will skip to the "pts" position. "pts" gives the
number of points in the assignment. The program
automatically fills in a default value of "100" when a new
file is created. Type in a pts value of 13 followed by a
space. Then press the return key. The cursor will skip to
the next assignment. Now press the down cursor key followed
by the left cursor key. The cursor moves back to the grade
area at the first grade position.
To summarize: The assignment area of the gradesheet can be
reached by moving the cursor up to the top of the screen. The
assignment contains three lines. The return key moves the
cursor from one assignment zone to the next.
Class Name Entry
The class name goes in the upper left corner of the grade
sheet. To reach the class name, move the cursor up to the
top of the screen in the assignment area, then move the
cursor left until it is located below the word "CLASS". Now
type "class one". Notice that some of the original name
"READING 1B" still remains. To erase the remainder of the
original name, type spaces to the end of the line.
9
Correcting Mistakes
Move the cursor down to the the second student number "8"
which you entered earlier. Make an error in the student
number by typing "23". To correct the error, locate the
backspace key in the top row of keys to the right of the "="
key. Press the backspace key. (Twice for Lecturegrade) The
cursor will move back to the beginning of the student number.
Press the space bar (Twice for Lecturegrade) and "2" to
correct the student number.
To summarize: The backspace key will move the cursor back
to the left to allow you to type over a mistake.
Gradesheet Pages
Move the cursor to the far right of the screen with the
right arrow key. Now press the right arrow cursor key once
more. Look at the assignment area at the top of the screen.
Notice that the assignments now start at "2" on the left and
end at "4" on the right. Continue to move the cursor slowly
to the right until the number 8 assignment is reached.
Notice that the 7th assignment is the last on the sample
grade sheet. The grade sheet contains a maximum of 64
assignments for the Aeius Gradebook program and a maximum of
30 assignments for the Aeius Lecturegrade program.
Move the cursor back to the first grade column by pressing
F3 then Esc. Now move the cursor down past the 9th name.
The first name will disappear and names 2 through 10 will be
displayed on the screen. Locate the PgDn cursor key. Press
this key and the cursor will move down 9 names at a time.
Press the PgDn key repeatedly until the 25th name appears on
the screen. This is the last name in the sample file. The
gradesheet allows for a maximum of 48 student names for the
Aeius Gradebook and 200 student names for the Aeius
Lecturegrade program.
Press the PgUp key. The cursor will move up 9 names.
Return the cursor to the first name using the PgUp key.
Press PgUp again. Notice that the cursor will not move into
the assignment area.
Press the End key. The cursor will move 3 assignments to
the right. Press the Home key. The cursor will move 3
assignments to the left.
To summarize: The gradesheet is organized in pages of
three assignments across and nine students down. The PgUp,
PgDn, End, and Home keys can be used to move the cursor a
page length at a time. These keys are restricted to moving
the cursor in the grades area of the gradesheet. To reach the
class name, student names, and the assignment area of the
gradesheet, the cursor arrow keys must be used.
Using "Smart Keys"
The program provides ways, using a single key stroke, to
find grades for makeup, grades in error, first and last
assignments, and top or bottom grades for a student. These
features can save you valuable time when editing your grades.
10
Start this part of the tutorial by moving the cursor to
the first grade in the class. Press F9. The cursor will
jump to the next grade with a star (*). Press F9 repeatedly
until you reach the last grade on the gradesheet. If you
enter a grade with a star in the first position, the grade
can be quickly reached with the F9 key. This feature is used
to record grades which are late or which have been
resubmitted as makeup. When the makeup is complete, the F9
key can be used to quickly find and update the grade. A
makeup grade is averaged in the same way any other grade is
averaged. A blank grade is interpreted as a grade of 0%.
The excused grade (x) can be used in combination with a star,
or by itself, to eliminate that grade from the average.
Move the cursor back up to the first grade "b+". For the
following paragraph, "Ctrl F" means to press the "Ctrl" key
and the "f" key simultaneously. Press Ctrl F to move the
cursor to the FIRST assignment. Press Ctrl L to move the
cursor to the LAST assignment. Press Ctrl T to move the
cursor to the TOP ranked grade for the student. Press Ctrl B
to move the cursor to the BOTTOM ranked grade for the
student.
Press F7 to display the class averages. Notice that the
3rd student average is in error. Press Esc to erase the
average window. Press Ctrl E to find the grade which was in
ERROR. The cursor will move to 3rd student assignment 6.
Correct the error in the grade and press F7 to confirm that
the grade average is now valid.
Let's Try The Functions
Locate the function keys marked F1 through F10. These
keys select special functions such as changing grade sheets
or printing. Lets try them to see what happens.
Press F1. F1 puts a HELP window up on the screen. Press
the space bar to get another page of HELP. Press the Esc key
in the top row of keys. The HELP window will disappear and
you will be back at the grade sheet again. Press F3. The
Class Select Directory window will appear on the screen. Now
press F1 again. The HELP window will appear over the Class
Select Directory window. Press Esc. The HELP window will be
overlaid, putting you back in the Class Select Directory
window. We will delay using the Class Select Directory
window until a later paragraph. Press Esc again to return to
the grade sheet.
Press F5. The grade sheet will be reorganized in a
compressed format with the student name and the assignments
eliminated from the display. Press the End key and notice
that the cursor moves 12 grades to the right. Press the Home
key and the cursor moves back 12 grades to the left. Press
F5 again to return to the normal format.
Press the F7 function key. The grade average window will
appear giving the average for each student in percentage and
letter grade. Press the PgDn cursor key. The averages of
the next 9 students will be displayed. Press the PgUp cursor
key. The averages of the first 9 students will be displayed
again. Press Esc to return to the grade sheet. Return the
cursor to the first grade position "b+".
11
Press F8. The student names will be replaced by student
codes. The word "CODES" will appear highlighted above the
student names. Coded names can be used to post grades when
you want to maintain anonymity. Press F8 again to return to
the student names.
Setting Grade Equivalents
The Aeius Gradebook program provides maximum flexibility
for setting the correspondence between letter grades and
their percentage equivalents. A set of equivalents for all
classes on the disk is provided with the program, called
STANDARD EQUIVALENTS. You can set your own customized
equivalents for all classes on the disk, called CUSTOMIZED
EQUIVALENTS FOR THE DISK. You can set your own customized
equivalents for a single class on the disk, called CUSTOMIZED
EQUIVALENTS FOR CLASS. The equivalents for a given class can
be changed from one of the three options to another at any
time. For example, if you have set up grade equivalents for
the disk and then set up special grade equivalents for the
first class on the disk, the program allows you to easily
switch back and forth between the two sets of equivalents.
This would allow you to average grades for a given class
against a standard table of equivalents or to average grades
on a curve using a second set of equivalents. Initially, when
you make up a new working disk, the grade equivalents are set
to the STANDARD EQUIVALENTS.
Grade Equivalents For The Disk
Now continue with the tutorial by pressing F6. An Average
menu will appear on your screen with the first line, SELECT
STANDARD EQUIVALENTS FOR DISK highlighted. Press <return>.
The prompt STANDARD EQUIVALENTS will be highlighted near the
bottom of the screen. Press F6 again to get the Averaging
menu. Use the down cursor key to move the highlight down to
the second line: SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK.
Press <return>. A new menu will be overlaid on the screen
with the first line ENTER LETTER TO PERCENT EQUIVALENTS
highlighted. The prompt CUSTOMIZED EQUIVALENTS FOR DISK will
be highlighted on the screen. Press Esc. We will press
<return> later in the tutorial to practice changing the grade
equivalents. Move the highlight up to SELECT STANDARD
EQUIVALENTS FOR DISK and press <return>. The prompt STANDARD
EQUIVALENTS will again be highlighted.
To summarize: Either standard or customized equivalents
can be selected for use with all classes on your working
disk.
Press F6 again and move the highlight to the second row
SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK. Press <return>.
The second window with ENTER LETTER TO PERCENT EQUIVALENTS
highlighted will appear and the prompt CUSTOMIZED GRADE
EQUIVALENTS FOR DISK will appear. Press <return>. A table
of letter to percent equivalents will appear on the screen
with the cursor to the left of the percentage "89.0". Type a
space and the number "901". Press the down cursor key. The
12
new percent equivalent of 90.1% will appear for A+ and the
cursor moves to the second row. Type a space and "960" in
the second row. Whoops! It should have been "860". To
correct this mistake, press the backspace key to move the
cursor back under the "9". Then type "8" to get the correct
percentage 86.0%. Use the up arrow cursor key to move the
cursor back up to the first row. Press <return> to save the
new letter to percent table. When you end the Aeius
Gradebook program the new table will be saved on your disk so
the program will be ready to use your customized equivalents
for the disk at the next session. Press F6 again and then
<return> to get to the second window. Move the highlight
down to ENTER PERCENT TO LETTER EQUIVALENTS and press return.
A window appears, containing the table of percent to letter
equivalents. In this case there is a high and low range of
percentage values which correspond to a single letter grade.
(These tutorial tables are chosen for demonstration purposes
only. Normally the highest equivalent would go to 100.0%.)
Move the cursor down to the third row. Type a space and
"820", then move the cursor up one row. Notice that the
value in the low percent column of the second row
automatically changes to 82.1%. Press Esc. The new table
will not be saved unless <return> is pressed in the previous
line. Press Esc twice to erase the utility windows.
To summarize: The letter to percent equivalents and the
percent to letter equivalents , for all classes on a disk,
can be set to your own standards. When you change one table,
a blinking prompt reminds you to change the other table.
Grade Equivalents For A Single Class
Press F6 again. Move the cursor down to the fourth line,
SET/SELECT CUSTOMIZED EQUIVALENTS FOR CLASS, and press
return. When the next window appears, move the highlight up
to the first line, and press <return> again. A table of
letter to percent equivalents will appear on the screen.
Let's stop a moment to review why we have two equivalent
tables and what they are used for. The LETTER TO PERCENT
table is used to convert letter grades to percent values so
that a percentage average of a student's grades can be
computed. Once the percent average is computed, a second
table is needed to convert the average percent grade back to
a letter. The PERCENT TO LETTER table does this by assigning
a percentage range to each letter grade. Since we practiced
changing the tables in the preceding paragraphs, we won't
repeat the exercise. Press <return> to return to the
grade sheet. The prompt USING CUSTOMIZED GRADE EQUIVALENTS
FOR CLASS will appear on the screen to remind you which
equivalents are being used for averaging. Press F7 to see
the customized averages for this class. Press F6 and move
the highlight to the second line SET/SELECT CUSTOMIZED
EQUIVALENTS FOR DISK and press <return>. A prompt YOU MUST
RETURN TO DISK EQUIV FIRST will flash on the screen, to tell
you that you cannot select disk equivalents while class
equivalents are selected. Press F6 and move the highlight to
the third line RETURN TO DISK EQUIVALENTS FOR THIS CLASS and
13
press <return>. The prompt STANDARD EQUIVALENTS or
CUSTOMIZED EQUIVALENTS FOR DISK will appear on the screen to
show that the customized equivalents for this class are no
longer in use. Press F7 and a new set of averages will
appear using the disk letter grade to percent equivalents.
Press Esc to return to the grade sheet.
To Summarize: You can switch between customized
equivalents for a particular class and standard or customized
equivalents for the disk easily. Normally most teachers
would use a single set of letter to percent equivalents for
all of their classes, but the program provides the extra
flexibility of selecting special equivalents for any
particular class.
Selecting Class Files With F3
Return the cursor to the first grade position "b+" and
press F3. The Class Select Directory window will appear on
the screen which contains the names of the class files. Only
the first three class files are used on the Tutorial Disk
even though 20 file names are listed. Press the down cursor
key. The second class will be highlighted. Press <return>.
The disk will operate and the class file on the screen will
be replaced with the second class file. Move the cursor to
the class name position in the upper left corner of the
screen and type in "class 2". Press F3. The class select
window will appear with the new "class 2" name appearing in
the second position. Use the down cursor key to move the
highlight to position 11. Class numbers 11 thru 20 will
appear in the window. Move the highlight back up to the 10th
class with the up cursor key. The first ten classes will
appear in the window. Move the highlight up to the first
class and press <return>. The "class 2" file will be saved
on disk and the first class file will be read into the
computer and displayed on the screen.
Press F7. The grade average window will appear on the
screen. Press F3. The Class Select Directory window will
appear next to the average window. Move the highlight down
to the second class and press <return>. The "class 2" file
will be retrieved from the disk and the average window will
display the averages of "class 2". Reselect the first class
by using the F3 window as described above. Press the Esc key
to erase the average window.
To summarize: The F3 function key allows you to change
class files at any time, even when you are using another
function such as averaging. The currently active class is
displayed in the Class Select Directory window in highlight.
The cursor keys are used to move the highlight to the next
class to be selected. The <return> key causes the previous
class to be saved on disk, and the newly selected class to be
retrieved from disk and displayed along with the function
window which was being used.
Printing With F4
If your computer does not have a printer you will not be
able to use this section of the tutorial.
14
Using F3, select the first gradesheet. Make sure that
your printer is on line and that the paper is positioned at
the top of the page. Press F4. The printing menu will
appear in a window. The first row should be highlighted. If
not, move the highlight up to the first row with the up
cursor key so that PRINT CLASS AVERAGES is highlighted.
Press <return>. The averages and grades for the first class
will be printed. Notice that a blinking prompt notifies you
which term is being averaged. In this case all grades are
averaged, since we didn't select a term. Move the highlight
down to PRINT ALL CLASS AVERAGES and press <return>. The
program will automatically get each of the classes on the
disk and print all averages.
In summary: The program will print the averages and grades
for all students in a single class or for all classes on the
disk.
Press F4 and move the highlight down to PRINT GRADE SHEET
and press <return>. A message "Print grade sheet starting
with assignment 1" will be displayed with the cursor at the
space just before "1". Press the space bar then "7" to tell
the program to begin printing grades at the 7th assignment,
then press <return>. A message on the screen tells you that
printing is in process.
When the grade sheet printing is complete, press F8 to
display the student codes. Press F4 and move the highlight
down to PRINT GRADE POSTING and press <return>. Press
<return> again to select the printing to start with
assignment 1. All assignments will be printed on the first
page and a compressed summary of grades will be printed on
the following pages. Press F8 again to return to the student
names. Print the grade posting again. Now the student names
will be abbreviated to 12 characters in the printout. You
may want to use F2 to sort the roster in grade rank order,
and erase student numbers, and use student codes for this
printout, to provide anonymity.
Press F4 and move the highlight down to PRINT AUTO GRADE
POSTING and press <return>. The program will print the grade
posting for all classes (except blank classes) with the
student roster sorted in grade rank order and with student
codes selected. At the end of each class the roster is
resorted in alphabetical order. The Esc key can be used to
abort printing at any time.
In summary: The program will print all grades in a class
in normal or posting format. The early assignments can be
optionally skipped to save paper. The program will also
print grade postings for all classes automatically.
Press F4 and move the highlight down to PRINT ONE
STUDENT'S GRADES. Press <return>. A student name will appear
in a window. Press the down cursor key to display the next
student name in the window and press <return>. The grades,
percent average, and letter average will be printed. Press
Esc, then move the highlight down to PRINT ALL STUDENTS
GRADES, but don't press return yet. We are going to print 3
or 4 student averages and then abort the printouts to avoid
printing the averages for all 25 students. Now press
<return>. The program will begin printing each student's
15
grades and averages in turn. The name of the student being
printed will be displayed on the screen. When the third
student comes up on the screen, press the Esc key to abort
printing. Depending on when you pressed Esc, the printing
will stop at the 3rd or 4th student. When you have completed
printing, press Esc to erase the print window from the
screen.
In summary: An individual student's grades and averages
can be printed. The individual averages of all students in
the class can also be printed in one selection.
Press F4 and move the highlight down to PRINT LOW
STUDENT'S GRADES and press <return>. A Low Average Selection
window will be displayed with the default percentage of 70.0
displayed. Type in the low average of space then "731" and
press return. The cursor will skip over the decimal point to
give a low average of 73.1. The program will print out
individual student reports for each student having an average
of less than 73.1%.
Press F4 and move the highlight down to PRINT LOW GRADES
ALL CLASSES and press <return>. Press <return> to select the
default of 70.0%. Now the program will go through all the
classes on the disk and print the individual printout for any
student in any class who has an average less than 70.0%.
Press Esc to return to the Print menu.
In summary: Individual student printouts, for each student
whose average grade is less than your minimum standard, can
be automatically printed for a single class or for all
classes on the disk.
Move the cursor down to PRINT REPORT CARD. Press
<return>. The computer will read all the class files on the
disk and sort the student names and corresponding grades. A
window will display a student name. Use the down arrow key
until the 5th student is displayed in the window and then
press <return>. A report card for the selected student will
be printed. You can also print the report card for all the
students in the class.
In summary: The program will locate the name of a student
in a class roster, who is also in other classes on the disk,
and print the averages and grades for that student on one
sheet in a report card format.
Press F4 and move the highlight down to PRINT ROSTER AND
STUDENT CODES and press <return>. A list of all students in
the class and their corresponding student code will be
printed. Press F4 again and move the highlight down to FEED
A BLANK PAGE and press <return>. A blank page will be fed
out of the printer so that the last printed page can be torn
off. Press Esc to erase the Print menu.
Grade Averaging Options With F6
Press F3 and select the second class. Then press F6. The
first four lines of the Averaging menu handle letter to
percent equivalents as previously explained. The last three
lines of the menu allow you to select a term for averaging or
to select percentage or points grade averaging. The default
selections are AVERAGE ALL GRADES and AVERAGE PERCENTAGE.
Press Esc to erase the Averaging menu.
16
The Aeius Gradebook program has the capability to handle
multiple terms (semesters, quarters, months, etc.) in a
single grade sheet. The end of a term is signified by a star
in the first character of the assignment name. The tutorial
grade sheet has divided the grade sheet into two monthly
terms. To view the end of the first term, use the End key to
move out to the 8th assignment. Notice that the the 8th
assignment name begins with a star. When the assignment name
is entered with a star (*) as the first character of the
assignment name, the program automatically fills all the
grades with "X's" so the column will be ignored in the
averages. Now press F6 and move the highlight down to
SET TERM and press <return>. A window will appear which
will allow you to select the term to be averaged. The
blinking cursor will appear after the prompt ENTER NUMBER 1
TO 9 TO SELECT TERM. Type a "2" to select the second term,
then press <return>. Press F7 to view the averages for the
second term. Press F6 again, then press <return> twice
without entering a term number. Press F7 to view the
averages. The averages for all grades on the grade sheet are
displayed if a term number is not selected. The selected
term is used by the program until it is changed. Both
displayed and printed averages use the term number selection.
A blinking prompt always tells you which grades are being
averaged. Press Esc to erase Average window.
Press F6 and move the highlight down to SELECT POINTS
AVERAGING and press <return>. At the lower left of your
screen, a highlighted prompt reminds you that you are using
the POINTS method of averaging grades. Press F7 and examine
the averages. Notice that the screen lists the AVERAGE,
GRADE, POSSIBLE PTS, and SCORED PTS. Press Esc to erase the
window. Points Averaging means that the program totals the
weighted scores which you enter as grades (in "number right"
or "number wrong" formats only) and divides those total
scores by the total of the assignment "pts" values. This
ratio is the AVERAGE. The program will not accept letter
grades if you choose to use the POINTS grade averaging
method. Your averaging method is saved on the disk, so you
only have to make this selection once at the beginning of the
school year or when you make up a new disk.
Press F6 and move the highlight up to SELECT PERCENTAGE
AVERAGING and press <return>. The highlighted prompt on your
screen now tells you that you are using the percentage method
of averaging grades. Press F7. Notice that the averages now
show only the AVERAGE and GRADE. Percentage averaging means
that each grade (letter, number right, or number wrong) is
first converted to a percentage by looking it up in the
letter to percent equivalent tables, or dividing the
numerical score by the assignment "pts" value. Then the
percentage grades are totaled and divided by the total
weighted number of assignments. Press Esc to erase averages.
To summarize: A school year consisting of multiple school
terms can be handled on a single grade sheet. F6 allows you
to average the grades in any term or for all terms in
combination. Either PERCENTAGE or POINTS method of grade
averaging can be selected.
17
Utilities Under F2
Change to the first class READING 1B using F3. Press F2 to
display the Utilities window. Now we will explore some
utilities which will make it easier for you to set up new
grade sheets at the beginning of a term. With the highlight
on "FILL IN STUDENT NUMBERS", press the return key. A window
will be overlaid on the screen with the prompt "First student
number is 1" and a second prompt "Number of students is 1".
The cursor will be on the first line in front of the "1".
Type in "50" ("050" for Lecturegrade) and press the return
key. The cursor will skip to the second line "number of
students is" in front of the "1". Type in "25" ("025" for
Lecturegrade) and press the return key. The student numbers
will be redisplayed from 50 to 75. This utility is provided
for convenience of making up new class rosters. It can also
be used to remove student numbers when using the grade
posting printout by filling in the student numbers from 1 to
1, then erasing the first number.
Press F2 and move the highlight down to AUTOMATICALLY
ASSIGN SECRET CODES and press <return>. The program will
automatically generate a set of random student codes based on
the names in the roster. The random codes will be identical
from one roster to another only if the student names are
typed EXACTLY the same way in both rosters. The safest way
to assure that the codes match from one class to another is
to use COPY STUDENT ROSTER TO ANOTHER CLASS. Press F8 to
return to student names.
Press F2 and move the highlight down to COPY STUDENT
ROSTER TO ANOTHER CLASS. Press <return> and a class
directory will appear overlaid on the utility menu. This
utility allows you to copy a student roster to another class.
This is normally used at the beginning of the year to
duplicate class rosters. Move the highlight on the class
directory to the second class "class 2" and press <return>.
A blinking warning appears telling you "CLASS NOT EMPTY,
TRANSFER NAMES?(Y/N)". If the class contains grades the
program warns you so that you won't accidentally copy a
roster to the wrong class. Press "n" since we don't want to
change the roster. Press Esc twice, then use F3 to select
the first class again. Now select COPY STUDENT ROSTER TO
ANOTHER CLASS again from the F2 utility menu and press
<return>. Move the highlight to the 3rd class with a blank
name and press <return>. Now the program will copy the
student roster from the first class to the third class since
the third class is empty. This function copies student
names and student codes from one class to another. If the
selected class does not exist, the program creates a new
gradesheet file containing the student roster. Press Esc
twice to erase the Utility windows. Use F3 to look at the
3rd class, then return to first class.
Press F2 and move the highlight down to INSERT NEW STUDENT
and press the return key. The prompts "MOVE CURSOR TO NAME
POSITION" and "THEN PRESS <RETURN>" will appear on the screen
and the cursor will be positioned to the left of the first
student number. Move the cursor down to the fifth student.
Then press the return key. The remaining student names and
18
grades will be moved down one position and the dummy number
"99" will appear ("999" for Lecturegrade) in the fifth
position along with a blank name and grade row. Type
in the student name "new student".
Press F2. Move the highlight down to DELETE STUDENT on
the Utility menu and press the return key. The same prompts
as above will appear on the screen and the cursor will be
positioned to the left of the fifth student number. Move the
cursor to the student "99". Press the return key. The new
student will be removed from the roster along with the
corresponding grades. The remaining student names and grades
will be moved up one position.
Press F2 and move the highlight down to SORT STUDENTS BY
GRADE RANK ORDER. The student names will be rearranged in
grade rank order. Press F7 to verify the grade rank order.
Press F2 and move the highlight up to SORT STUDENTS IN
ALPHABETICAL ORDER. The student roster will be rearranged in
alphabetical order. Sometimes you may wish to place a
student out of alphabetic order, such as placing a student
who joins the class late at the end of the alphabetic class
list. This can be accomplished by prefixing a letter to the
name when it is entered, such as changing "Smith, John" to
"Z:Smith, John.
Use F3 to change to the 3rd class with a blank name. Press
F2 and move the highlight to COMBINE CLASS AVERAGES IN THIS
CLASS. A class directory window will be overlaid on the
Utility Menu. Move the highlight to the first class "class
one" and press <return>. The program will fetch the first
class, compute averages for the class, and transfer the
averages to the first assignment in the 3rd class.The
averages will be rounded to 2 digits. The class name "class
one" will appear in the assignment name. Now repeat the
process for the second class "class 2". The averages for the
second class will be transferred to the second assignment in
"CLASS AVERAGES". Press Esc twice then press F7 to view the
averages. Once the averages have been transferred, weights
can be assigned to each of the averages. This powerful
feature can be used to combine grade components such as
homework, quizzes, and tests into one composite grade. It
could also be used to combine spelling, reading, and grammar
into one composite English grade. The program does not check
names against grades so BE SURE ALL COMPONENT CLASSES HAVE
THE SAME ROSTER, AND THAT THE ROSTERS ARE ALL SORTED
ALPHABETICALLY. Otherwise you will get scrambled averages.
It is a good idea to save a blank class file on your disk for
combining grades. The class file can be erased and used over
again.
Press F2 and move the highlight up to ERASE ASSIGNMENTS
& GRADES, SAVE NAMES. Press the return key. When the prompt
"DO YOU WANT TO ERASE THIS CLASS? (y/n)" appears, press the
"y" key. All assignments and grades will be erased. Notice
that all assignment "wt" are set to 1.0 and all assignment
"pts" are set to 100. This utility is handy for starting a
new school term without having to retype the student names.
19
Quitting The Aeius Gradebook Program
When you have completed your Aeius Gradebook session,
press the Esc key repeatedly until all windows have been
erased. Then press the Esc key once more. A blinking
message will appear in the upper left hand corner of the
screen "DO YOU REALLY WANT TO QUIT? (Y/N)." Press the "Y"
key. The disk drive will operate to save the grade sheet you
were working on, then the screen will clear and a message
will appear reminding you to back up your Working Disk.
20
PROBLEM REPORT FORM
We have tested the Aeius Gradebook program carefully, but
in a program this complex you may have discovered a "bug"
that we missed. We would appreciate it if you would report
any problems you may discover with the program or the manual.
We will update the program and manual from time to time and
your comments will help us eliminate errors from future
versions.
If you have an idea on how the program or manual could be
improved or made easier to use and understand, we would
appreciate your comments in these areas also.
Please fill out all applicable sections of the form and
send it to us at the address given below. Thanks for your
help.
DESCRIPTION OF PROBLEM: Use other side if necessary.
____________________________________________________________
____________________________________________________________
____________________________________________________________
Has the problem occurred more than once?____________________
Program function being used when problem occurred.__________
____________________________________________________________
I would like to see the following features added to the
program or manual: _________________________________________
____________________________________________________________
____________________________________________________________
Computer Type_________________Amount of memory_____________K
Name________________________________________________________
Address_____________________________________________________
City________________________State______________Zip__________
Telephone including area code_______________________________
Mail to: AEIUS CORPORATION
FIELD REPORT
PO BOX 700457
SAN JOSE, CA 95170
Phone: (408) 257 0658
